Your privacy and the security of the data you provide are of the utmost
importance to us. Because we gather medical information we feel you
should fully understand the terms and conditions surrounding the capture
and use of that information. We understand your medical information
is a very personal subject, and we want to make sure you are as comfortable as
possible. This privacy statement discloses what information we
gather, how we use it, and how to correct or change it. Questions
regarding this statement should be directed to One Medical Passport’s
Support unit.
General Types of Information
Information collected on the Internet can be categorized as either
anonymous or identifiable.
Anonymous information is information that can’t be necessarily traced
to a specific individual. This type of information provides
One Medical Passport with data to make the site easier to use (like what types
and versions of browsers are used). This information does not allow
us to necessarily know the identity of users.
Identifiable information is information that tells us exactly who you
are. This information is essential for One Medical Passport to be able to
protect your personal information and allow you to access it.
Information One Medical Passport Gathers and Tracks
Anonymous Information
The One Medical Passport Web site logs IP addresses for systems administration
purposes. This gives us an idea of which parts of our site users
are visiting. We do not link IP addresses to anything personally
identifiable. We also collect information about what types and
versions of browsers are used. This allows us to enhance our site
and ensure that nearly everyone can use it. Other similar
statistics may also be collected.
Identifiable Information
This information is collected in one of three ways: (1) when you
register
as a patient, (2) when you fill out a preoperative questionnaire, and (3)
when you log into
Patient Admissions
or modify a preoperative
questionnaire.
Patient Registration
Upon
registering
as a patient on One Medical Passport, your name, address,
phone number, date of birth, sex, a username, and password will be
stored. This information is needed to uniquely identify you and
your preoperative questionnaires.
Preoperative Questionnaire
Each time you fill out a preoperative questionnaire the medical history
you provide will be accessible to the doctor performing the procedure
and the medical facility where the procedure is to take place.
Logging Into Patient Admissions or Modifying a Preoperative Questionnaire
Whenever you enter
Patient Admissions
or modify a questionnaire a log record is created for
security purposes. If, for any reason, there is a question about
who is accessing information and when it was accessed, the log file can
be reviewed.
Disclosure of Your Information
YOUR INFORMATION IS NEVER SHARED WITH ANYONE BUT YOUR DOCTOR AND
ESSENTIAL MEDICAL FACILITY STAFF
One Medical Passport will never send you a mass emailing and will only
contact you to respond to a request or question. Your information
is only provided to relevant medical facility staff and doctors when you fill
out a preoperative questionnaire. A medical facility staff member may
only access your preoperative questionnaire submission if they are
registered as a staff member of the medical facility where your procedure is
scheduled to take place. If you have not scheduled a procedure
with a medical facility, a staff member can not access your information. A
doctor may only access your submission if they are the doctor specified
as performing the procedure. A doctor may not access your record
if they are not specified as performing the procedure. A very
limited number of One Medical Passport staff may also have access to private
information (see Security Procedures in
Place to Protect Information for a full description).
Organization Collecting the Information
When you register with One Medical Passport the information is collected and
maintained solely by One Medical Passport. Your information is not used
for mailings, studies, or marketing. The information you provide
is only used for your scheduled preoperative visit.
Cookies
A cookie is a small data file that some Web sites write to your
hard drive when you visit them. One Medical Passport uses a
temporary cookie to keep your place while you are logged in, but stores
no personal information on your computer. This cookie is deleted
when you exit One Medical Passport.
Security Procedures in Place to Protect Information
Technical One Medical Passport operates a secure data network protected
by an industry standard firewall. Our firewall acts to allow only
certain types of messages to pass to and from our site. This only
allows legitimate One Medical Passport messages to be sent to our system and
refuses all other messages before they can reach any sensitive
information. Our systems are also monitored 24 hours a day, 7
days a week. This is to ensure all of the protections are
functioning correctly. We also remain up to date on all security
advances and risks. As a further security measure, our database is
not accessible via the Internet. All confidential information is
transmitted using 256-bit SSL (secure sockets layer) encryption (Green Address Bar).
Using encryption involves ‘scrambling’ transmitted data, so that
if a person were able to intercept the information, they would not be
able to understand it. If there are 75 or more minutes of inactivity
within your session you will be required to reenter your username and password. This protects your
information while you are away from your machine.
Patient A username and password are required to access your
information. You are ultimately responsible for the security of
your username and password. Please take care to select a password
that you don’t need to write down, but that is unique. If you do
need to store your password, keep it separate from your
username.
One Medical Passport Staff Only a very limited number of One Medical Passport
employees are allowed to access personal information. All
employees must abide by our privacy policy and any violations are
subject to disciplinary action (up to and including termination).
Access to systems is restricted by using token authentication
and is not accessible through the Internet.
Correcting or Updating Your Information
You may modify your personal information by entering
Patient Admissions
from the homepage. Once you have identified yourself by
entering your username and password you may then select ‘Edit your
personal information’ or ‘Change your password’.
Removing Yourself from One Medical Passport
If you wish to be removed from One Medical Passport’s database for any reason
you may contact our Support unit with your name
and username. Once we have verified your identity we will remove
any existing information from our systems.
Contacting One Medical Passport
Should you contact us through our Contact form
we will contact you by the means you have specified. We will
retain your message for later referral should you ever contact us
again. Your request may also be used to determine areas of the
site that may be enhanced in the future.
External Links
We have provided external links to other sites (such as a verifier
of our 128-bit SSL certificate) that are outside the control of
One Medical Passport. If you click these links, you will enter sites
that may have different privacy policies from One Medical Passport.
Foreign Language Support
If a language other than English is selected by the patient the page is translated with Google Translate. The page contents are sent to Google, translated, and then returned in the specified language. Google does not log any of this text. If you are viewing the site in English no information is sent to Google.
